Vendors are the companies and businesses that you purchase products from. If you manufacture your own products than you might be your own Vendor. In most cases, if you are a retailer, you will purchase products that you plan on selling from multiple vendors and therefore keeping track of these companies and contacts is paramount.

Vendors are made up of the following sections:


NameThe name of your supplier.
StatusThe status of the vendor. This can be Active, Inactive or Archived.
Default TermsThis is the default terms that will be pulled in on a Purchase Order (PO) when this Vendor is selected when creating a PO.
Auto Send POThis option will automatically send the PO PDF via email to the Vendor contacts email address when you place the purchase order button.
Default Shipping NotesThese are the notes that will appear on a purchase order when you create a new PO with this vendor.


DefaultThis radio button is used for the Lead Commerce system to indicate which contact should be the default contact to use on a purchase order.
Full NameThis is the full name of the contact or department on a purchase order.
TelephoneThis is the telephone number of the vendor contact or department.
FaxThis is the fax number for the vendor contact or supplier.
EmailThis is the email address of the vendor contact.
Last UpdatedThis indicates the last time the vendor contact record was updated.
StatusThis indicates the current status of the vendor contact.

Add Vendor Contact:

NameThe name of your contact at the supplier.
StatusThe status of the contact record. This can be active or inactive.
RegionThe region this supplier is located in.
PhoneThe phone for this vendor or supplier.
FaxThe fax for this vendor or supplier.
Email AddressThe email address for this supplier contact. This is also the address that is used if this contact is selected and Auto Send PO option is enabled for this Vendor.
Address 1The primary address of the vendor.
Address 2Any secondary address information for this vendor such as “Suite” or “Unit” numbers.
CityThe city this supplier or vendor is located in.
StateThe state this vendor or supplier is located in. Depending on the region that is selected, these values will change in the drop down menu.
ZipThe zip code for this vendor contact.


Warehouses allow you to indicate where physical product is stored. Warehouses can also be used if you are a brick and mortar to indicate what products you have in stock at different locations. The Warehouse table in Vendors indicates what warehouses a particular warehouse is mapped to. This is important as Vendors are mapped to both Products and SKUs. Therefore, where a Product or SKU is located is dependent on what Vendors they are mapped to as there is no way to directly associate a Product or SKU to a warehouse. They must be mapped using Vendors.

Warehouse IDThis is the ID for the Warehouse or locations where you store your inventory. This ID can also be used in the Import/Export process as well when creating or updating Products and SKUs.
Warehouse NameThis is the name of the warehouse or location you have specified when you created your warehouses. Access to warehouses also depends on the subscription plan you are currently on.

Purchase Orders:

The Purchase Orders section of Vendors indicates what Purchase Orders have been related and placed for this particular Vendor. You can drill in on any PO that shows up in the table and you will be taken to that particular Purchase Orders details page.

Purchase Order IDThe unique PO number that this Vendor was used on.
AmountThe full amount of the PO.
Last UpdatedThe last time this PO was updated. PO are updated when there are changes made to any conditionals along with when a PO is received, placed or cancelled.
StatusThe current status of the PO.


This section in Vendors shows all of the SKUs that are mapped to this particular Vendor.

SKUThe unique ID for this particular variation of the product.
ProductThe name of the parent product.
VariationThe name of the variation (i.e. Red, L, XL, etc).
In StockHow many units of this SKU are In Stock.
AvailableThe current number of units that are Available to sell.
CommittedThe number of In Stock units that have been committed to orders.
BackorderedThe number of units that were not In Stock and therefore went on Backorder.
InboundThe number of units that have been added to a Purchase Order and are awaiting to be be received.

File Upload Section:

File UploadThis section displays all files that have been associated to this category.
Upload Files ButtonThis button is used to upload one or multiple files to the category from your computer.
Row level ColorboxIf you click on each file that has been uploaded it will open a dialogue window to allow you to make changes to the file name, to display the file in the customer portal and view the full path URL.
File NameThe name of the file
File URLThe full path URL of the file.

History Section:

UserThis column indicates which user made the change to this Category.
ActionThis column indicates what was done.
Modified OnThis column indicates when the change occurred.

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